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GL account determination for movement type 101

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Hi

 

I have a requirement to determine new GL account specific to 101 movement type for "PRD" TE key.

In OMJJ, I configured account modifier "ZZZ" against "PRD" TE Key for 101 movement type.

In OBYC, a GL account (e.g. 400010) already exist for TE key "PRD" and account modifier is Blank.

In addition, I entered a new GL account (e.g. 400011) for the combination of TE key "PRD" and account modifier "ZZZ" so as to hit the new GL account, just for 101 movement.

And when I created 101 movement, with PO > Inbound delivery > MIGO, I could see the GL account determined as 400010 instead of hitting 400011.

Appreciate your inputs, if anyone have come across this scenario and how you approached to resolve it.



Order Price Unit in PO

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Hello,

 

When material is entered in PO sometimes it is taking Base unit of measure as Order Price Unit sometimes it is taking Alternate Unit of measure.

Due to this Material Price is becoming less,

Is there any way how to restrict Alternate unit of measure should not be taken into consideration for Order price Unit.

Please Post a solution as early as possible.

 

Thanks & Regards

Raghuvarun Nerella

MB5B says no entry exists, but in MB51 data exists

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Hi Experts,

 

While running mb5b report in Production system, system says:

No entry exists/selected with search criteria(even without giving any date)

 

In mb51 entries are there in the system.

Means stock was moved for the material and if no date is given then the system should display stock on all stock movement dates

Also in quality syatem there in no problem running the report. Please help me through this problem.

Vendor Capacity Planning

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Hello Sir,

 

In Source Allocation, under Vendor Capacity Planning, I am trying to "Maintain Capacity Periods".

 

While entering the data at Material Level (the lowest level) in the Capacity subscreen.

 

I am getting the error message as

 

"Number ranges module termination:"

 

Could you please  give me a clue of the possible problems or settings to be done.

 

Thanks in Advance, Ajay

Partner determination

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SAP MM / Partner Determination

 

This document explains the settings for partner determination in the vendor master. When you create a business partner, assign data to an account group. An account group decides the business partner. Partner roles refered as partner functions. Various partner roles can be stored in vendor master like Payee , Invoicing party , Goods Supplier and Ordering Address etc.

 

Related notes :

 

938652 : PI partner Pur.Org.Data not relevant for Partner Determination

673062 : Partner determination selects blockd/deleted partners

542645 : ME22N : No partner determination when checking/saving PO

431351 : ME22N : Change PO , no new partner determination

420058 : ME21N error ME366 after changing the document type

407600 : Message determination of partners in STO

401734 : ME21N  STO , partners disappear

394091 : Partners are not transferred from vendor master

376319 : ME21N partner from reference document not found

117537 : ME27 : No partner determination w.stock transp.orders

 

FAQ :

 

-- OSS Note 459350 - FAQ : Partner determination in purchasing


Info :

 

Some partner roles are predefined in SAP :

 

*Vendor (VN) , Ordering address (OA) , Invoicing party (IP) , Different payee (AZ), Contact person (CP), Employee responsible (ER) , Intrastat  declaration (GS )

 

Intrastat declaration : Intrastat is the system for collecting information and producing statistics on the trade in goods between countries of the European Union (EU)


Helped :INTRASTAT Processing in Purchasing - Materials Management (MM) - SAP Library

 

Partner determination can be used for price determination, message determination, address determination, statistics. If you define a lot of partner roles, you can select one of them like a default. When someone creates a purchasing document, default value is seen in the list.

 

To use partner determination , you will need to define a partner schema for purchasing document. When you define schemas, the previously created partner roles are assigned to the schema. If account group is assigned a partner schema, sap checks whether the role you enter in schema or not. You can receive a error message, if sap does not find related role.

 

1- Define Partner Schemas :

 

SPRO / Materials Management / Purchasing / Partner Determination / Partner Settings in Purchasing Documents / Define Partner Schemas

 

Select partner schema 0002 and choose Partner Functions under the Procedure node in the Dialog Structure tree.

 

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      INDICATORS:

 

      No change indicator : If you want to prevent changes in partner defined in the vendor master record and prevent deleting partner roles, it is set.

 

      Mandatory indicator : Whether a partner role is mandatory in a vendor master or PO.

 

      Higher level indicator : If partner role does not been found in plant or sub-range level, sap looks for partner role at purchasing organization level. Hpwever, higher level is used process of automatic creation PO.

 

     End indicator : If it is set , partner role is defaulted from vendor master when document is saved or checked. It is useful when different data is added in the vendor at the plant/vendor subrange. Whether all items contain same plant or subrange. Invoicing parties are not determinated until end of document process PO so end incator might change it.

 

2- Define Settings for Vendor Master Records :

 

Firstly , configure your 'Vendor Account Group' for Partner determination procedure.

 

SPRO / Logistics - General / Business Partner / Vendors / Control / Define Account Groups and Field Selection (Vendor)

 

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     How can i select L1 partner schema for Purchasing organization ?

 

     Spro/ Mm / Purchasing / Partner determination / Partner Settings in Vendor Master Record

 

     Firstly , define partner roles.

 

     Secondly , Assign Partner Schemas to Account Groups .

 

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3- Message Determination :

 

- Determine partner schema for account group.

- Ordering address partner role (OA) must be maintained. The role is allowed for account group.

- Check whether partner schema is used to determine partner roles for purchasing document type.

 

Output a message to  this partner , you need to create a message condition record in purchasing master data. MN04 will help you.

 

Firstly, decide output type , after that specify dependent information for message determination.

 

Related subjects :

 

You can enter alternative freight vendor for planned delivery costs when you post a good receipt.

 

M8 / 776 (IP must have allowed in partner role) and 777 (IP has partner role in Purchase Order) system messagescheck partner roles as soon as invoice verification. They can be configurated as a warning or error.


Configuration steps:


Access Sequences

SPRO > Material Management> Purchasing > Message > Output Control>Access Sequences>Define Condition Table for Purchase Order

 

Message Type

SPRO-> Material Management> Purchasing > Message > Output Control>Message Types>Define Message Type for Purchase Order

 

Message Determination Schemas

 

1. Message Determination Schemas

 

SPRO> Material Management> Purchasing > Message > Output Control > Message Schema >Define Message Schema for Purchase Order > Maintain Message Determination Schema

 

2. Assign Schema to Purchase Order

 

SPRO-> Material Management> Purchasing > Message > Output Control >Message Schema >Define Message Schema for Purchase Order> Assign Schema to Purchase Order

 

Partner Roles per Message Type

 

SPRO > Material Management> Purchasing > Message > Output Control > Partner Roles per Message Type >Define Partner Role for Purchase Order

 

**Condition Record

 

SAP Easy Access Menu > Logistics > Material Management > Purchasing > Master data >Messages > Purchase Order> MN04-> Create

Now you create PO (ME21N) and save it.

 

4- Allowed partner roles

 

You can do with Account group : Field reference , Permitted partner roles

 

 

After that specify partner role VN is allowed for account group ZVMU.

 

SPRO / Materials Management / Purchasing / Partner Determination / Partner Roles / Define Permissible Partner Roles per Account Group

 

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Spro / MM / Partner Determination / Partner Settings in Purchasing Documents / Assign Partner Schemas to Document Types

 

*** Also , you can assign to UB document type for STO.

 

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5- Vendor settings and an example for price determination

 

For instance , i used a vendor master 'T-K55001' also i maintained Partner Function datas in master data.

 

DP : Default partner

 

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I set a discount for Invoicing party. MEKJ tcode will help us.

 

6.JPG

 

If a partner role is found at the end, the system does not update the prices.

 

I created a PO to Vendor , but discount is implementable for Invoicing Party.

 

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     Thanks to Mr.Jurgen for his valuable feedback.

 

     Regards.

 

     M.Ozgur Unal

Need to change vendor address at GRN

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Dear SCN's,

 

Is there any availability to change vendor address at GRN level because when we send an order to a vendor then he sends the goods from some

other place as there is no stock at his place. This we will come to know at GRN time so I would like to know if there is any availability to maintain that address at MIGO.

 

Thanks & Regards,

Kumar

Create Credit Memo Depeneded on Movement Type [ GR returns-161]

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Hi Experts ,

 

Could you help to solve the below issue

 

i need to return material to vendor but i don't have the PO history for the mentioned material So

 

1. i have created New purchase Order for material and checked on [ Returns items ] flag on Purchase order line item .

 

2. i have create GoodReceipt form MIGO for the mention order it's by default get Movement 161 .

 

3. when create credit memo via MIRO displayed the error message " Credit Memo quantity Should match Return DeliveryQTY "

 

So could you advice what can i do to solve this above issue .

 

Thanks in advanced for quick response

Implement incoming e-invoicing

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Hi there,

 

I wonder if anyone here has implemented inbound electronic invoicing yet.

 

We will be receiving mainly pdf invoices by mail and want process them in SAP roughly speaking. My aim is to set up a system wise process within SAP without using third-party software.

I plan to set up inbound electronic invoicing the following way:

 

1. set up mail address for invoice receipt

2. pick every received invoice mail (mail including attachment: pdf or other) without any change within mail or content (according to legal requirement) and save it in the SAP archive system (automatically)

3. Inform the A/P accounting clerk about incoming invoice (automatically).

4. Accounting clerk posts invoice manually

5. SAP posting will be linked to the incoming invoice (automatically).

 

The main problem I have is how to get the mail into the SAP archive automatically and how to link SAP posting to the archived electronic invoice. For now, it is not part of the scope to set up a work flow and keep the process as lean as possible.

 

Does anyone has an idea?

 

Many thanks and best regards,

Suzan


Negative stock in case of unrestricted-use stock

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Hi all,

could you tell me negative stock in case of unrestricted-use stock?

 

<Example>

Prerequisites: configuration and material master setting for negative stock

 

Stock quantity : Batch A : 100PC (Restricted-use stock)

20PC are issued by movement type 261 in production.

 

In this case,

which result is correct?

 

<Result No.1>

Batch A :   80PC (Restricted-use stock)

 

<Result No.2>

Batch A : - 20PC (Un-restricted-use stock)

                 100PC (Restricted-use stock)

 

 

Actually, when I did this operation of the example,

the result was No.1.

 

So, does negative stock occur

when I use only stock type of quality inspection and blocked?

 

 

Best regards,

Mei

How to restrict Material no with Change number?

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Hi Gurus,

 

Please suggest me "How I restrict Material number will be change  only thru Change number?

 

Regards

 

Amar Deep

Splitting in Quota Arranagement

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Hi,

 

i haven been testing the Quota Arrangement.

 

while testing the Splitting i found the system is not splitting the procurement Qty among the vendors. The Screen Shots are enclsoed.

 

I maintain quota arrangement for 4 vendors


S.No.      Vendor          Quota          %

1              100              4              40%

2              101              3              30%

3              102              2              20%

4              103              1              10%



I maintain the Lot Size EX wherein ticked the Splitting Quota.Afterwards when i raise the PR for 1000 EA, System should proportionately assign the qty to all the vendors in ME51n. But the system is assigning all the qty to vendor 100.

 

Pls advise us. Screen Shots are enclsoed

 

scn1.png

scn2.png

scn3.pngscn4.png

 

Nitin

Source list (ME01) - system is not validating SA and line item number

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Hello Experts,

We have strange scenario in source list (ME01) maintenance. Following is the one of the examples:

 

  1. In year 2013, user maintained an entry in source list with plant (ABCD) and material (A12345) combination having validity date as 01/01/2013 to 12/31/2099 having SA number 5512345678 and line item number ‘1520’ & checked ‘fixed source’ and maintained ‘2’ in MRP relevancy. The SA is related to Stock transport (plant to plant).
  2. In year 2015, for same material (A12345) and plant (ABCD) combination user changed the validity start date as 01/01/2015 to 12/31/2099 and retaining same SA number 5512345678, erroneously user entered different line item number ‘1550’ (instead of 1520) and system accepted without any errors. In reality SA line item number ‘1550’ has different material code.

 

Question is how can system accepts when SA & line item number is different. As I understand system always validates the SA number and its line item number for particular material and plant combination in source list maintenance. In our system I checked for user exits and we are not validating anything. Could anyone help in understanding root cause.

 

Thanks in advance.


Thanks,

Krish

PO conditions - for incorporating import duties, taxes and other charges

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Dear Experts,

 

We have enabled PO conditions at header level for import duties, taxes, insurance, inland transportation etc. which cannot be determined at PO creation/approval level. For these items we have decided to incorporate them later on (through MIR7 with reference to PO) when duty demand / invoices are received. In this manner we can load these costs on material. My question is:


  1. While parking the invoice through MIR7, is it possible to select more than one vendors for these extra costs? As we have to pay these charges to other vendors like custom authorities, insurance company, clearing agent etc.
  2. Can we restrict the MIR7 rights for different users with respect to purchase organisation? e.g. I have two purchase organisations one for local purchase and one for foreign purchase. I want to give MIR7 access rights to imports officer for foreign purchases only so that he can incorporate import duties etc with reference to PO. I dont want to give him invoice parking rights for local purchases.
  3. Can we develop a workflow once the invoice has been parked using MIR7 (by imports officer). Workflow is needed to get the approval of custom duties etc so that once these duties are approved as per the limits of authority defined by the Company. Only then the accounts person can post the invoice and process the payment.

Change number

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Hello

 

 

Any change in Material Master record ( using MM02) will create the Change number ? or any specific change will only ?

 

Change number mention in the MM02 screen is nothing but engineering change ? Please suggest ?

 

Thanks

Purchasing Info Record

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Hi guys,

 

Would it be reliable to perform a select single on table EINA based on the article, vendor and regular vendor flag? would there ever be more than one info record for a particular article and vendor combination?

 

I am interested in getting the return agreement (EINA-RUECK) for articles where the vendor is flagged as the regular vendor (EINA-RELIF).

 

Please advise if you are aware of a more certain way of pulling the correct info record using the article and vendor.


MRP rounding profile

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Hi Team,

 

Currently we are using rounding value where if we put rounding value in the material master as 13 and if we order for 14 , it would create a requisition for 26. We are trying to use the Rounding profile in the material master whereby we would be able to round down, up to a certain threshold - so a requirement of 14 - 16 cases would round down to 13, but 17-25 would round up to 26. I have tried looking into Dynamic Rounding profile where rounding rule needs to be created. However it just shows percentage and we are not able to accomplish it. Can you let us know how this can be done

 

Regards

 

Nevin

Special procurement

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I am looking for a solution to a procurement problem. This is for a floor covering manufacturing company. We have a material created in one plant. We then extend that material to another plant making it a stock transfer procurement in the MRP2 tab. Once the material gets to that plant it is used both in plant BUT also subcontracted out. Right now our short term solution is changing the MRP2 procurement type every time an order is made, but we are talking hundreds of materials making it very time consuming. Is there a way to add a second procurement option either in the MRP or the BOM. The BOM has a place for special procurement that we are not using, shown in the picture below If anyone has any leads or answers I would appreciate it. If I'm in the wrong forum please let me know. Thank you.

ERROR IN ASSIGNMENT OF DOCUMENT NUMBER

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Dear all,

 

We are in the process of testing our newly created company code.  We tried to test posting MIRO transaction but while trying to park an invoice it is throwing an eror "ERROR IN ASSIGNMENT OF DOCUMENT NUMBER".

 

Please let me know what could be the reason for it. Did i missed out configuring any number range.

 

Please share your ideas.

 

Regards,

Sudish

Partners not populating in the PO header

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The vendor master for a vendor X12345 is maintained with a VN, GS and PI. When we create a PO, the VN and GS show up in the PO header, but the PI doesn't. Not sure what is driving this? If this is question asked before, please delete the post and direct me to a already floating post.

 

Thanks.

Park and Post Invoice

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Dear All,

 

We are having park and post scenario for Invoice w.r.t. Purchase Order. (MIR7 and MIRO)

 

In MIR7 while Invoice park we can save the Invoice in different Company Code than the Purchase Order Company Code. Error for different Company code is ignored.

 

Also, Company Code field is not editable in park Invoice.

 

So, we are left with option to delete the park Invoice and create other.

 

Kindly let me know for a solution so that either Invoice cannot be parked in different Company Code or Company Code should be editable so that we can post the same park Invoice.

 

Regards,

Vikas

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